Turn sessions into
lasting progress
SessionFlow is the AI companion for coaches that transcribes sessions, creates shareable notes, and gives clients a reflection chat — all under your control.
Sessions are packed with insights, but much of the value fades once the conversation ends. Clients forget key moments — or turn to ChatGPT that has no context of their work with you.
SessionFlow extends the impact of every session with AI-crafted notes and a contextual client chat — so progress continues between sessions, under your guidance.
From session to support in four steps
A seamless workflow that keeps you in control while extending your impact.
Record Sessions
Record online and in-person sessions securely. Use the web app on desktop, or record with your phone's native Voice Memos (iOS) or Recorder (Android) and upload.
Dedicated mobile apps coming soon
AI-Crafted Notes
Get AI-crafted notes — transcribed, structured, and easy to edit using your custom templates.
Review Before Sharing
You decide what's passed on. Edit, refine, and approve — nothing reaches your client without your sign-off.
Client Reflection Chat
Clients revisit notes and chat with AI in context — grounded in your sessions, not starting from scratch.
Your practice,
your approach,
your control
SessionFlow adapts to how you work — not the other way around. Customize every aspect to match your coaching methodology.
-
Custom Summary Templates Design structured formats that match your documentation style — from progress reports to goal-tracking summaries.
-
Define Your Approach Tell the AI about your methodology, frameworks, and preferred language. It adapts to your coaching voice.
-
Client Management Organize your practice with session histories, progress tracking, and secure client portals.
-
Approval Workflow Every summary requires your review. Clients only see practitioner-approved content — never raw AI output.
AI with real context
Your clients get an AI companion that actually knows their journey — grounded in your approved session notes, not starting from scratch.
-
Remember More, Reflect Deeper Clients revisit key moments and insights from sessions. The AI helps them process and apply what they've learned.
-
Stay Connected Without Extra Work Extend your presence between meetings. Clients stay engaged with their goals while you focus on what matters.
-
Goal Tracking Turn session commitments into trackable goals. Build accountability and celebrate wins.
-
Always Under Your Guidance Every AI interaction is grounded in content you've approved. Your coaching approach guides the responses.
Built for sensitive conversations
We understand that trust is everything in coaching. SessionFlow is designed from the ground up to protect your clients' most private information.
Enterprise-Grade Security
All data encrypted in transit and at rest. Strict access controls and audit logs. Built with HIPAA-conscious design principles.
Privacy & GDPR Compliance
Fully GDPR compliant. Client data is isolated and never shared. We don't sell data or use it to train AI models.
Your Data, Your Control
Delete recordings after transcription. Export anytime. One-click account deletion. Your data, your rules.
Choose your AI model
Both coaches and clients can select their preferred AI model. We support the most capable models from leading providers.
ChatGPT™
by OpenAI
Claude™
by Anthropic
Gemini™
by Google
Grok™
by xAI
Simple, transparent pricing
Start with a free trial. No credit card required. Cancel anytime.
Starter
Perfect for getting started
- Up to 3 clients
- Unlimited session recordings
- AI-powered transcription & summaries
- Custom summary templates
- Client AI companion portal
- Action item tracking
- End-to-end encryption
Pro
For growing practices
- Unlimited clients
- Unlimited session recordings
- AI-powered transcription & summaries
- Custom summary templates
- Client AI companion portal
- Action item tracking
- End-to-end encryption
Frequently asked questions
Will AI replace my role as a coach?
No. SessionFlow is designed to extend your impact, not replace you. The AI only responds based on content you've approved, and clients are always reminded that it's supportive — not a substitute for working with you.
Is my client data safe?
Yes. All data is encrypted — both when it's being sent and when it's stored. We're fully GDPR compliant and never sell your data. You control what's stored and can delete it anytime.
Can clients see AI summaries without my approval?
No. Every summary requires your explicit approval before a client can access it. You can edit, refine, or withhold any content — nothing goes out without your sign-off.
How does session recording work?
On desktop, use the web app to record online sessions (Zoom, Meet, etc.) or in-person meetings directly in your browser. On mobile, simply record with your phone's native Voice Memos (iOS) or Recorder (Android) app and upload the file to SessionFlow. Your recording is then transcribed and turned into structured notes automatically.
How do clients access their portal?
You invite clients via email. They get a secure, private portal where they can view approved notes, track action items, and chat with the AI — all in context of your work together.
Which AI models do you support?
We support all leading AI models — ChatGPT™, Claude™, Gemini™, and Grok™ — deeply integrated into our app. Both you and your clients can choose which model to use based on your preferences.
Can I customize how the AI interacts with my clients?
Yes. You can define your coaching approach, set the tone and boundaries for AI responses, and even add specific instructions. The AI adapts to your methodology — not the other way around.
Why should I try SessionFlow?
Your clients are already using AI tools — the question is whether that AI has context from your sessions or not. SessionFlow gives them a better alternative: an AI companion grounded in your approved notes and guided by your expertise.
Ready to turn sessions into lasting progress?
Join coaches who are using AI to transcribe sessions, create shareable notes, and keep clients engaged between meetings.
